Last Updated: May 5, 2025

1. INTRODUCTION

Pearl Formations (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.pearlformations.com or engage our services.

We provide administrative assistance and facilitation services for clients seeking to establish offshore entities, primarily in the British Virgin Islands and Cayman Islands, connecting clients with local service providers while providing support throughout the formation process.

2. INFORMATION WE COLLECT

2.1 Information You Provide
We collect personal information that you voluntarily provide to us when you:
– Complete our contact forms
– Correspond with us via email, telephone, or messaging platforms
– Engage our services or request information

This information may include:
– Full name and contact details
– Company information and beneficial ownership details
– Business activities and objectives
– Communications and correspondence records
– Copies of identification and address verification documents (for KYC purposes)
– Payment and billing information

2.2 Information Automatically Collected
When you visit our website, we may automatically collect certain information about your device and usage patterns through cookies and similar technologies, including:
– IP address and location data
– Browser and device information
– Website usage data
– Referral sources

We use Google Analytics to collect and process website usage data. This helps us understand how visitors interact with our website and improve user experience.

3. LEGAL BASIS FOR PROCESSING

We process personal data based on:
– Performance of a contract: To provide the services you request.
– Compliance with legal obligations: Including anti-money laundering (AML) and know-your-customer (KYC) requirements.
– Legitimate interests: To operate and improve our business, maintain records, and prevent fraud.
– Consent: Where required for specific processing activities.

4. HOW WE USE YOUR INFORMATION

We use the information we collect for various purposes, including to:
– Respond to your inquiries and provide requested information
– Process and fulfil your service requests
– Facilitate communications between you and local service providers
– Assist with document preparation and submission
– Provide ongoing administrative support
– Comply with legal and regulatory requirements
– Improve our website and services
– Protect against fraudulent or illegal activity

5. SHARING YOUR INFORMATION

We may disclose your information to:
– Registered agents and service providers in the BVI and Cayman Islands, and other relevant jurisdictions
– Professional advisors, including legal, tax, and compliance consultants
– Third-party service providers for IT, payment processing, analytics, and customer relationship management
– Government or regulatory authorities, law enforcement, or courts when required by law, regulation, or valid legal process

We do not sell your personal information to third parties.

We reserve the right to transfer information in connection with any reorganisation, merger, sale, joint venture, assignment, or other disposition of all or any part of our business or assets.

6. DATA RETENTION

We retain personal data for as long as:

– Necessary to fulfil the purposes outlined in this Privacy Policy.
– Required to comply with legal, regulatory, tax, or accounting obligations.
– Necessary to establish, exercise, or defend legal claims.

Typically, we retain information related to company formations for no less than 5–7 years in accordance with applicable regulatory requirements.

7. INTERNATIONAL DATA TRANSFERS

As a service facilitating offshore company formations, we operate across multiple jurisdictions. Your information may be transferred to, stored, and processed in countries other than the country in which you reside. We take appropriate safeguards to ensure your information receives an adequate level of protection wherever it is processed.

8. YOUR RIGHTS

Depending on your location, you may have certain rights regarding your personal information, including:
– Access to your personal information
– Correction of inaccurate or incomplete information
– Deletion of your personal information
– Restriction of processing
– Data portability
– Objection to processing

Under the British Virgin Islands Data Protection Act, 2021, you also have the right to:
– Be informed about how your personal data is being used
– Prevent processing likely to cause damage or distress
– Lodge a complaint with the BVI Information Commissioner

We encourage you to contact us first at in**@*************ns.com with any privacy concerns so we may address them promptly. However, if you wish to contact the BVI Complains Commissioner directly, you may do so through:

Office of the Complaints Commission
British Virgin Islands
Email: co********@*ov.vg
Website: https://bvi.gov.vg/departments/office-complaints-commission

9. SECURITY

We implement reasonable security measures to protect your personal information from unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

10. COOKIES

Our website uses cookies and similar tracking technologies to enhance your browsing experience and collect information about how you use our site. You can control cookies through your browser settings, although disabling cookies may limit your ability to use certain features of our website.

11. CHILDREN’S PRIVACY

Our services are not intended for individuals under 18 years of age, and we do not knowingly collect personal information from children.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the “Last Updated” date.

13. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

in**@*************ns.com

14. GOVERNING LAW

This Privacy Policy shall be governed by and construed in accordance with the laws of the British Virgin Islands.